The agreement for using Grounded Hire.

Grounded Hire is run by Advanced Nonlinear Technologies Ltd (“ANTL”, “we” or “us”), a company registered in England and Wales with company number 12086529. Our registered office is 20-22 Wenlock Road, London, England, N1 7GU. For help with Grounded Hire, write to [email protected]. For anything about this agreement, write to [email protected].

These terms are the agreement between us and you, the person or organisation with a Grounded Hire account. They apply from the moment you create the account. There are two ways to use Grounded Hire, and a few sections apply to only one of them:

• As a hiring team. You use Grounded Hire for your business, for example as a recruiter, an agency or an employer. If you accept these terms for an organisation, you confirm that you are allowed to bind it, and “you” means that organisation as well as you.
• For yourself. You use Grounded Hire as a candidate, to see the evidence behind your own resume. You do this as a consumer, and the law gives you rights that these terms do not take away.

If you only answered an evidence request or a referee question, you do not need an account and these terms do not apply to you. Our privacy notice explains how your information is handled.

Grounded Hire reads the technical claims on a resume, looks for public work that backs each one, such as code repositories and their history, published packages and papers, and shows what it finds next to the claim it relates to. Where nothing public turns up, it says so, and the hiring team can ask the candidate for more.

• A report shows evidence found in public sources. It is not a score, a ranking, a rating or a verdict on anyone.
• “No evidence found” is not a finding against the candidate. Most engineering work is private, and the report says so wherever nothing public was found.
• Public sources can be incomplete, out of date or wrong, and the language model that reads the claims on a resume can misread one. Every item in a report links to where it came from, so you can check it yourself.
• We work to make reports accurate, but we cannot promise that any report is complete or free of mistakes. Treat a report as a starting point for your own judgement, never a replacement for it.

If you use Grounded Hire as a hiring team, you agree to:

• upload a resume only when you have a lawful basis to process it, usually because the person applied to you or to a client you recruit for;
• tell candidates how you handle their applications, as data-protection law requires;
• use a report only to consider the person for the role they applied for;
• never use a report, or anything in it, to reject anyone automatically. A person reads the evidence and decides;
• never use Grounded Hire to treat anyone less favourably because of a protected characteristic, such as age, disability, race, religion or sex;
• send evidence requests only to the candidate concerned and referee questions only to people the candidate named, and stop when someone declines.

Everyone who uses Grounded Hire agrees not to:

• reach, or try to reach, information that belongs to another account;
• test, probe or get around Grounded Hire’s security, unless we have agreed it with you in writing;
• use bots, scrapers or scripts on Grounded Hire, or send it more traffic than ordinary use needs;
• upload anything harmful, such as malware, or anything you have no right to share;
• copy Grounded Hire, resell it, or offer it to others as a service of your own.

When a hiring team uploads a resume, the team decides why and how the candidate’s information is used, so it is the controller of that information under data-protection law. We process it on the team’s behalf, only to provide Grounded Hire and only as the privacy notice describes. We do not sell it.

We will agree a written data processing agreement with any business that asks for one. Write to us at [email protected].

You can delete a candidate’s record at any time. Deletion removes everything the privacy notice lists.

An account for yourself is for your own resume and your own use. You are responsible for what you choose to share from it, including anything you publish or send to an employer. You can delete the account and everything in it at any time.

Nothing in these terms affects your legal rights as a consumer.

• You must be 18 or over to create an account.
• Give accurate details and keep them up to date. A hiring team account is for one person, using their work email address.
• Keep your password to yourself. You are responsible for what happens in your account, so tell us straight away at [email protected] if you think someone else has used it.

Grounded Hire is in a pilot, and using it is free. A hiring team account can have up to 10 active roles at once. We may change this and other limits as the pilot goes on.

If we decide to charge for Grounded Hire, we will tell you at least 30 days before any charge applies, and you will pay nothing unless you choose a paid plan. A paid plan will come with its own terms on price and payment.

We work to keep Grounded Hire running and your information safe. As a pilot service it is provided as it is, and we cannot promise it will always be available or free of faults. We may take it offline for maintenance or to fix a problem.

We will keep improving Grounded Hire, so features may be added, changed or removed. When a change takes away something you rely on, we will tell you in advance where we can.

You can close your account at any time by writing to us at [email protected]. We will delete the account and everything you uploaded within 30 days. If you want to keep any reports, download them first. We keep only what the privacy notice says outlives a deletion: entries in the processing log, which hold no personal information, and a referee’s request never to be contacted again.

We may suspend or close an account if its holder seriously breaks these terms, if that is needed to protect candidates, referees, other users or Grounded Hire itself, or if the law requires it. We will tell you why, unless the law or a security reason stops us. Where a problem can be put right, we will give you the chance to put it right first.

If we end the pilot or stop offering Grounded Hire, we will give you at least 30 days’ notice, so you have time to download what you need.

You keep all rights in what you upload. You give us permission to store and process it only to provide Grounded Hire to you, and that permission ends when the content is deleted.

Grounded Hire itself, including its software, design and name, belongs to us. These terms let you use it and transfer no ownership. If you send us feedback or suggestions, we may use them without owing you anything for them.

If you use Grounded Hire as a hiring team, we are not liable for loss of profit, revenue, business, contracts, goodwill or anticipated savings, or for any indirect or consequential loss. We are not responsible for hiring decisions you make, whether or not you used a report to make them. Our total liability to you under or in connection with these terms in any 12-month period is limited to the greater of £100 and the fees you paid us for Grounded Hire in that period.

If you use Grounded Hire for yourself, we are responsible for loss or damage you suffer that is a foreseeable result of our breaking these terms or failing to use reasonable care and skill. Loss is foreseeable if it was obvious it would happen, or if both of us knew it might happen when you accepted these terms. We are not responsible for loss that was not foreseeable, and because an account for yourself is for personal use, we are not liable for business losses.

For everyone, nothing in these terms limits or excludes our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for anything else the law does not allow us to limit or exclude.

The version date at the top of this page shows when these terms last changed in a way that matters.

If we change them in a way that affects your rights or what you agree to, we will tell you in Grounded Hire, and by email once we send email, at least 30 days before the change takes effect. Once it does, we will ask you to accept the new version the next time you use Grounded Hire. If you do not agree, you can close your account before the change takes effect, and the new version will never apply to you.

We may make a change sooner where the law requires it or to deal with a security risk, and we will tell you as soon as we can. Corrections that change nobody’s rights, such as fixing a typo, take effect straight away.

These terms are governed by the law of England and Wales, and the courts of England and Wales have jurisdiction over any dispute about them. If you use Grounded Hire for yourself and live in Scotland or Northern Ireland, you can also bring proceedings in your local courts.

If something goes wrong, please write to us first at [email protected]. Most problems are quicker to settle by talking.

• These terms are the whole agreement between us about using Grounded Hire. The privacy notice explains how we handle personal information.
• If a court finds that part of these terms cannot be enforced, the rest still applies.
• Only you and we can enforce these terms. Nobody else has rights under them.
• We may transfer this agreement to another company that takes over Grounded Hire. We will tell you if we do, and you can close your account if you would rather not continue. You may transfer it only with our written consent.
• If we do not enforce a right straight away, we can still enforce it later.

Questions about these terms go to [email protected]. For help using Grounded Hire, write to [email protected]. Post can be sent to our registered office at 20-22 Wenlock Road, London, England, N1 7GU.